Last modified: 02/04/2020
Demola Global takes your data protection seriously and will keep your personal data safe by all means necessary. We are proud to provide you control of your personal data and we respect your decisions in that matter.
Please read this document thoroughly and in case you don’t agree with Demola Global’s privacy policy, we suggest you not to apply or provide your data to Demola.
Demola is gathering applicants’ personal data from the users themselves while applying at Demola online application system at https://portal.demola.net and while signing contracts, and consists of following data:
Demola Global uses cookies from Google & Hubspot to analyze trends, administer the website, track users’ movements around the website, and to gather demographic information about our user base as a whole. This data is used to deliver customised content and promotions to users whose behaviour indicates that they are interested in a particular subject area.
Your personal data will be utilized for one or more purposes mentioned below:
The data given when applying to Demola is used to form the best possible multidisciplinary co-creation teams to work with business project partners. The more in-depth data is given when applying, the better we can provide you our service with suitable project opportunities. You approve the use of your personal data in team building based on your consent by applying to Demola.
As Demola project progresses, new intellectual property is generated along the way. Thus, it is important to ensure the rights of all participants in various possible situations. Demola signs agreement with the project partner and also with the project group. Your personal data will be used as identifier in Demola project group agreement in case you are selected in to a Demola project. Note: your personal data (name, address, phone number, email address and birth date) will be also visible to rest of your project group. Your personal data will be stored in the agreement for the duration of the agreement, which is five (5) years. Demola is entitled to use your data in agreement by legitimate interest.
Demola projects are professionally facilitated and require intensive participation from all parties. You may be contacted via telephone, email and possibly other means by Demola personnel and project partners to ensure service experience for all participating actors. You approve the use of your personal data for facilitation and project work purposes before and during the project by legitimate interest.
In order to receive credit from university partners, such as credit points, information regarding your participation may be delivered to appropriate university staff members. University staff may reach out to you via email or phone in study-related matters. You approve sharing of your personal data to relevant staff members of appropriate Demola member universities based on legitimate interest.
In case your Demola project generates financial benefits for the project group, your data will be utilized for the payment. In case other data, such as social security number or banking information, is required, Demola will request for the information separately and that information is handled according to this document based on contract and legitimate interest.
Demola will use your personal details to show recognition in different forms. The most used case is your personal Demola certification. Other means of recognition might include publications of different sorts, mentions in social media etc., but they will always be done in good spirit and with positive expected value for you. You approve the use of your personal data for recognition activities based on legitimate interest.
Demola may approach you with possible job offers in Demola Summer or other paid job opportunity fulfilled by Demola in case you have given your consent for the purpose. You can approve the use of your personal data for recruitment purposes via giving your consent when asked.
In case you show your interest towards internships offered by Demola, you give your consent to Demola Global to share your personal information with potential internship providers and Demola staff members in your desired target country or countries. Demola may also share your information to receiving university’s personnel in case your internship requires collaboration with them and your personal data is necessary for practical arrangements.
Demola might collect data regarding your use of Demola services to enhance its provided service. Any data collected of user’s behavior is stored separately from Demola innovation platform user register and will be anonymized at all times. No behavioral data will be linked directly to you. Your data can also be sorted via algorithm for team building, but the decision of accepting or declining your application is always done by a natural person. If your data is analyzed automatically, only professionally necessary data will be used and it will be anonymized in all possible stages.
Demola will share your data only to following parties:
Demola Global takes care through agreements and other necessary means that your personal data is processed in a legal way and with respect to this privacy policy documentation.
We might share your personal data with entities outside EU/EEA regarding the aforementioned use cases. When personal data are transferred outside EU/EEA, the transfer is secured by legal measures, and appropriate safeguards.
You are responsible of keeping your personal data updated in Demola services. You are able to edit your data in case of errors or changes to personal data through your application at portal.demola.net.
Demola is utilizing privacy by design and is minimizing the need of storing your data anywhere else than systems designed specifically for the use. Only the people with exact need to handle your data will be granted with the access to your data and they are given training on the topic. Personal data privacy and data security are maintained by a separate team inside Demola.
We continuously monitor our services and underlying infrastructure to protect them from threats, including spam, malware, viruses, and other forms of malicious code. We have security measures designed to protect against the loss, misuse and/or alteration of the information under our control. These include:
Your data will be stored no longer than necessary. We will delete the identifying data of you within one year after your estimated graduation date mentioned in Demola profile, unless you give consent to store your data beyond that. Demola project participants’ name, date of birth, address, email address and phone number will be stored in the Demola project group agreement for 5 years after the end of the project. However, that data is strictly used only for fulfilling the agreement.
Your consent of storing your personal data for longer than stated in this document may be asked, as there might be need to utilize your data for possible recognition activities or to contact with relevant job opportunities after your Demola project.
Based on our values and governing GDPR, you have always the right to be in control of your personal data. All personal data requests will be processed without unreasonable delay, but always within 30 days. Demola can require you to prove your identity in case of any data request.
You may always request to see what data is stored of you by contacting us through Demola’s web pages or by contacting Demola via contact details found in the end of this document.
You have the right to be forgotten and your data to be removed during all times. You can get your data removed through your application at portal.demola.net, through Demola web page’s contact form or by contacting Demola via contact details found in the end of this document.
However, your data is very important for the duration of Demola project, so we are kindly asking you not to remove your personal data during a Demola project you are participating in. In case you still remove your personal data from Demola during your Demola project, you waive your right to receive any recognition, awards, certificate or financial benefits from Demola. Your personal data will also be stored in the Demola project group agreement for 5 years after signing it. However, that data is used strictly for fulfilling the agreement.
You have the right to transfer your data to another service at any time. You can request data transfer through Demola web page’s contact form or by contacting Demola via contact details found in the end of this document.
You have the right to have correct data stored of you at all times. You can correct your personal data through your application at portal.demola.net, ask it to be corrected through Demola web page’s contact form, or by contacting Demola via contact details found in the end of this document.
If the processing of your personal data is based on consent, you have the right to withdraw consent at any time. The withdrawal does not affect the lawfulness of processing based on consent before its withdrawal.You can always withdraw any consent by contacting Demola Global using the contact information provided in the end of this document.
After receiving all the required information of your request (including confirmation of identity), we will start the processing of your request. We will do our best effort to process your request within a period of one (1) month.
We may reject requests that are unreasonably repetitive, excessive or manifestly unfounded.
You have the right to contact and lodge a complaint with a supervisory authority, if you consider that the processing of personal data relating to you infringes this documentation or legislation, including General Data Protection Regulation (GDPR) in Europe.
We are kindly asking you to contact Demola Global, whose contact details can be found at the end of this document, to investigate the case with you before reaching out to the supervisory authorities.
Processor:
Demola Global Ltd.
Business ID FI24087016
Åkerlundinkatu 8
33100 Tampere, FINLAND
info@demola.net
Person Responsible for register matters:
Joonas Kemppainen
Email: joonas@demola.net
Tel: +358 50 529 1845
We may change this Privacy Policy from time to time, whenever necessary. All changes hereto will be made available on our website: www.demola.net.